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Paperless: So easy it’s child’s play

Not only can your youngsters outpace you on the keyboard. When it comes to processing mountains of paperwork, they are fearless. Watch as John’s little daughter deftly digitizes paper that routinely intimidates grown-ups. And her daddy’s visibly relieved that he no longer has to rifle through metal filing cabinets full of countless file folders to find a misplaced invoice or business card.

Scansnap + Evernote = Child’s play

What have you scanned today?

Couple most likely to succeed
in taking you paperless:
ScanSnap s1100 + Evernote

It’s not always the biggest or the fastest that wins you over. Sometimes you just want the one that’s easiest to get along with. Or the one that makes you smile.

That’s why, when it comes to the couple most likely to succeed in taking you paperless, the winner is…
ScanSnap s1100 + Evernote.

It may not be the most sophisticated solution, but going paperless with ScanSnap s1100 + Evernote is easy, easy. easy. So easy, in fact, you could delegate your scanning to a munchkin. Here’s how it works:

- INSERT paper into front of scanner and watch scanner grab it firmly
- PUSH cool blue illuminated button to SCAN
- WATCH paper move through scanner
- PUSH cool blue illuminated button to STOP scanning
- CLICK Evernote PDF icon on ScanSnap pop-up Quick Menu
- WATCH as text recognition (OCR) is performed on scanned page
- MARVEL as Evernote opens and displays a searchable PDF of your scanned page

That’s it. One insert. One click. Two pushes.

Now toss your no-longer-need-to-keep-this paper in the trash and dance around your desk to celebrate how smart you are. You have discovered to secret to going paperless. Paper no longer controls you.

You can find anything you want. Anytime you want. Anywhere you want. Evernote stores all your information until you need it again. When you do, you can view it from your computer, your smartphone, or any other computer connected to the Web.

You don’t have to name your scans. You don’t have to put them in folders. You don’t even have to remember keywords. Evernote has a very powerful search box. Simply type in any word you remember from your scanned page and Evernote’s photographic memory will display the pages that contain that word.

Told you it was easy.

(If you must complicate this, you can find more details here and here.)

Procrastinate much? Go celebrate!

photo: flickr/svennevenn

Just when you’d resigned yourself to a forecast of gray skies with nary a party in sight, here’s a reason to celebrate:

It’s National Procrastination Week.

We all have reasons why we procrastinate. Good reasons.

I certainly have mine. Chief among them—my PC flashed me with its blue screen of death a few weeks ago. My productivity ground to a halt. I limped along on my laptop and my cell, but since my scanner was PC-only, my paperless quest had to wait.

Until I was able to order a scanner for my new iMac and get back in the business of going paperless once again, that is. Today, I set up my new ScanSnap S1500M and configured it to work with Evernote. It took a little time to get the settings just right, but now I’m ready to give it another go.

I just finished scanning a stack of papers that’s been accumulating on my desk, and I feel so much better! Because if there’s anything procrastinators secretly relish, it’s the magical moments in which we temporarily defeat our foe.

So, if you count procrastination as one of your vices, join in! Raise a glass to the way you’ve perfected this skill over the years.

And then do something.

Order a ScanSnap and plot the demise of your paper piles.

Why FILE is a four-letter word

photo: flickr/curiousyellow

I hate to file.

It’s not that I reject the whole concept of filing, it’s just that filing never seems important enough to float to the top of my to-do list. That’s probably why I have stacks of paper everywhere.

Now, don’t misunderstand: I do have paper files. It’s just that I don’t make the time to maintain them. So, if I filed it long, long ago, and it’s recorded in my Paper Tiger filing software, I can retrieve it in a matter of minutes. But since I don’t devote time to routine maintenance of my paper files, most things simply sit around in a collection of boxes and bins. I know they’re there—somewhere—but I can’t put my finger on them when I want them, so it’s not a good way to work.

Living a paperless life is going to change all that. (more…)

Wait a minute, Mr. Postman

Remember when getting mail was fun?

You may have to hop in the Wayback Machine to revisit your childhood memories to recall when mail meant birthday cards and party invitations. Today, your home mailbox and mine are most likely filled with not-so-sweet sentiments: bills, notices, and junk mail in every conceivable format.

What if the mail fairy could wave her magic wand and bring back the childhood glee?

While they can’t guarantee the daily trip to your snail mailbox will be all fun and games, Zumbox—the world’s first and only paperless postal system—can certainly make it a lot less irritating.

Your street address already has its own Zumbox. Take a look at how it works:

Not sure you want to take the paperless plunge? No worries. You can continue to receive a paper version of the mail along with the Zumbox mail version. And did I mention it’s free? Here are the particulars… (more…)

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