Not only can your youngsters outpace you on the keyboard. When it comes to processing mountains of paperwork, they are fearless. Watch as John’s little daughter deftly digitizes paper that routinely intimidates grown-ups. And her daddy’s visibly relieved that he no longer has to rifle through metal filing cabinets full of countless file folders to find a misplaced invoice or business card.
Scansnap + Evernote = Child’s play
What have you scanned today?
Good news to report on the paperless project. My desk is looking more and more like the peaceful photo on our home page. My stress level is going down and my productivity level is going up. I’ll post some progress photos soon.
Meanwhile, take a look at this video to see how much fun it can be to shred paper that’s weighing you down. This baby is getting a big kick out of watching his daddy shred a job rejection letter. What a great way to make the best of a bad situation.
What have you shredded lately?
That’s why, when it comes to the couple most likely to succeed in taking you paperless, the winner is…
ScanSnap s1100 + Evernote.
It may not be the most sophisticated solution, but going paperless with ScanSnap s1100 + Evernote is easy, easy. easy. So easy, in fact, you could delegate your scanning to a munchkin. Here’s how it works:
- INSERT paper into front of scanner and watch scanner grab it firmly
- PUSH cool blue illuminated button to SCAN
- WATCH paper move through scanner
- PUSH cool blue illuminated button to STOP scanning
- CLICK Evernote PDF icon on ScanSnap pop-up Quick Menu
- WATCH as text recognition (OCR) is performed on scanned page
- MARVEL as Evernote opens and displays a searchable PDF of your scanned page
That’s it. One insert. One click. Two pushes.
Now toss your no-longer-need-to-keep-this paper in the trash and dance around your desk to celebrate how smart you are. You have discovered to secret to going paperless. Paper no longer controls you.
You can find anything you want. Anytime you want. Anywhere you want. Evernote stores all your information until you need it again. When you do, you can view it from your computer, your smartphone, or any other computer connected to the Web.
You don’t have to name your scans. You don’t have to put them in folders. You don’t even have to remember keywords. Evernote has a very powerful search box. Simply type in any word you remember from your scanned page and Evernote’s photographic memory will display the pages that contain that word.
Told you it was easy.
Last month I bought a new HP printer. While I love the feature that lets me wirelessly send photos to it via an iPhone app, it still drinks ink like it’s been stranded in a desert for days on end. Just this week I spent nearly $100 to replace its five ink cartridges.
So, I am thrilled to see the release of this new printer that–drumroll, please!–requires no ink. None. Zilch. Nada.
How cool is that?
Of course if you do the math, converting yen to USD, you’ll find that the cost is way out of reach. But if Moore’s Law extends to printer technology, we could see this reach an acceptable price level at some point.
Just when you’d resigned yourself to a forecast of gray skies with nary a party in sight, here’s a reason to celebrate:
We all have reasons why we procrastinate. Good reasons.
I certainly have mine. Chief among them—my PC flashed me with its blue screen of death a few weeks ago. My productivity ground to a halt. I limped along on my laptop and my cell, but since my scanner was PC-only, my paperless quest had to wait.
Until I was able to order a scanner for my new iMac and get back in the business of going paperless once again, that is. Today, I set up my new ScanSnap S1500M and configured it to work with Evernote. It took a little time to get the settings just right, but now I’m ready to give it another go.
I just finished scanning a stack of papers that’s been accumulating on my desk, and I feel so much better! Because if there’s anything procrastinators secretly relish, it’s the magical moments in which we temporarily defeat our foe.
So, if you count procrastination as one of your vices, join in! Raise a glass to the way you’ve perfected this skill over the years.
And then do something.
Order a ScanSnap and plot the demise of your paper piles.